Item Coversheet

Council Communication

Department: Finance
Case/Project No.:
Submitted by: Kim RiebeĀ 
Resolution 19-147
ITEM 8.D.
Council Action: 6/10/2019
Description

Resolution to amend the City's purchasing policy.
Background/Discussion

Several changes are proposed in the purchasing policy to update and simply the document. 

 

Information from pages 1-4 was removed because it refers to a specific process that used to be followed when paper requisitions and receipt of good forms were used. They are no longer used by City personnel.

 

In cases where information is defined elsewhere, those references are now made to direct the person to that other document, instead of repeating information. 

 

A clause was added for reimbursable purchases to dictate which regulations must be followed in situations where the City is being reimbursed by an outside entity. It also references our newly passed Procurement Policy for Federally Funded Projects. 

 

Other changes were made as seen fit in an effort to simplify the content. 

Recommendation

Approval of this resolution.
ATTACHMENTS:
DescriptionTypeUpload Date
Old Purchasing Policy with MarkupsResolution5/24/2019
Proposed Purchasing PolicyResolution5/31/2019
Resolution 19-147Resolution6/5/2019