Resolution approving the plans, specifications, form of contract and cost estimate for the Council Bluffs Public Library Automation Upgrade. Project # BM-25-03

The Council Bluffs Public Library was constructed in 1998 with 70,951 square feet of available space that allows the Library to provide a large selection of reading materials, archival material viewing, meeting spaces and other services available to the general public.

The building automation system for the structure was designed to operate the heating, ventilation and air conditioning equipment to maintain the building environment including the temperature, humidity, building pressure and fresh air. This not only provides a comfortable space to work and learn in but also provides protection of the building contents. The current system was originally installed with Johnson Controls and in 2010 the head end equipment was overlaid with a Siemens system to incorporate into the building automation system the city is utilizing for multiple facilities.

The current automation system has components that are failing and are no longer supported. Some components are currently being controlled and adjusted manually to maintain the building environment due to failure. The failed components do not have direct replacements available and would require additional system programming to replace.

The recommendation is to replace the entire building automation system with a new system. This allows multiple vendors to bid the installation for replacement components and programming of the system in the local field panel. This will then be integrated into a main control system that is capable of integrating locally installed systems from multiple vendors at multiple locations. This approach will allow for a more competitive bidding process both for this facility and for future building automation projects.

This project was included in the FY25 CIP and identified as BM-25-03, with funding from GO Bonds and General Fund Gaming.  The estimated cost of this project is $305,400.00 which includes $38,500 for professional services provided by Optimized Systems and Engineering Technologies Inc. and $4,900.00 for the purchase of the main control software known as Niagara N4 Supervisor.

Approval of this resolution. This project includes the replacement of the failing building automation system to provide continued use of the Library structure and protection of the building contents.